GNB Property Management Software - Estate & Lettings Agents

Property Management Software

The Agency Management Console, and various complementary solutions, provide tailored solutions for Estate Agents to increase productivity and automate activities.

Intuitive Dashboard

Actionable Insights

Task Management

Internal + External Communications

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Agency in a Box

An integrated suite of solutions to run and grow your business - delivering exceptional value.

One package for all your needs
Supported by Outstanding Customer Service
Unlimited Training
Unlimited Properties
The Only Technology Partner You'll Ever Need.

With this one package you get:

A Robust, Impressive, and Smooth CRM System to keep organised and run the simple tasks quickly.

A Website packed with tools, SEO-Friendly, and still represents who you are as an agency.

An App to connect the communications from staff to applicants, landlords, tenants, and tradespeople.

Automated social media in 3 simple steps

Step 1

Connect

Your Management Console with your social media accounts

Step 2

Select

Which accounts to posts and how often

Step 3

Preview

And post to your platforms

A Lifetime of 5 Star Customer Support and Service - when you purchase a subscription to Agency in a Box you purchase access to our brilliant and passionate support team.

Keep scrolling to see a full breakdown of our products or just

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Lettings & Management Module

The Agency Management Console, and various complementary solutions, provide tailored solutions for Estate Agents to increase productivity and automate activities.

What you get

Record rent payments from tenants
Generate landlord statements per letting
Alerts for due/overdue rent
Send rent reminders and overdue rent notices to tenants by email, SMS or letter
Set-up tenancies with single or multiple tenant
Split rent across paying tenants equally or in varying amounts
Upload your letting correspondence and documentation included
Tenant account statement for all or individual tenants - print or email to tenants
Define management fees to landlord as a percentage of rent or flat fee

Manage maintenance jobs – print or email job sheets to your contractors
Store contractor invoices for maintenance work and generate associated expenses for landlord or tenant
Manage inspections and store property inventories using 360° view – print or email to tenants and landlords
Record utility providers and meter numbers
Store check-in, interim and check-out meter readings
Generate check-in and check-out reports, via inventory app (separate product)
Alerts dashboard to flag outstanding tasks, expiring gas safety certificates, etc.
Key log to track keys checked-out to tenants, staff and contractors
Powers window display TV video loops (separate product)

We can bring all of this to you in less than 12 weeks (see Our Promise to You)

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Sales Module

Sales chain feature

Shows sales progress of all properties connected to this sale
Full visibility of outstanding actions across entire chain
Speeds up sales process
Leads to quicker exchanges and completions
Brand new industry feature

Sales Progression Module enables you to:

Respond to enquiries from any platform
Calendar shows viewing requests from any source (Rightmove, Zoopla, your website, mobile app etc)
Automatic follow-up prompt 2 days after viewing
Auto-booking of viewings
Marketing analytics – shows how many views from different platforms
Allow vendor to log in to see impact of postings
Auto-generation of memorandum of sale
Total history of property
Key target dates – automatic ﬂagging if behind schedule
Applicant search range feature

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Finance Module

Managing the cash flow between tenants and landlords is not an easy job. Trying to keep track of who’s paid, who’s been paid and all the numbers can be stressful. Here at GNB, we want to do everything we can to change that. That’s why we’ve set up our Finance Module; one system that will do the vast majority of the book keeping for you.

Book a free, no obligation demo today!

Features

Automated Payments

With us you won’t have to worry manually transferring and logging payments because our system does it for you. You’ll be able to set up and track automatic, monthly payments straight from every tenant; all in one place. From the same system, you can then transfer all payments to the corresponding landlord, directly.

Customised BACS Files

Our system even lets you export corresponding BACS files for every transaction; designed specifically for your bank's system. Simply provide us with a single BACS file for reference and we’ll customise all of your future ones to the same format. So you’ll never have to worry about the paperwork.

Every Transaction in one place

Automatic email and SMS reminders
Alerts for upcoming and overdue payments
Branded emails
Record of all payments
Automatic, printable list of overdue payments
Overdue notices by email and SMS
Search specific dates for overdue rent

Automatic Reminders

With our module you can set up automatic email and SMS reminders for all your tenants; completely customisable, with your own branding. So, no matter what happens, your tenants will always be reminded to pay their rent. You can even set up alerts so you know when each rental payment is due; so you can always be on top of deadlines.

Tracking Overdue Rent

Every rental payment can be recorded and you’ll be alerted should anyone be overdue. A list will automatically be compiled of all overdue tenants that you’ll be able to print from any device, anywhere. You can send out overdue notices in both email and SMS format and as soon as the tenant pays, they’ll be removed from the list. With our system, you’ll even be able to search any date or time frame for every overdue tenant.

Websites

Mobile Optimised Website

An interactive, powerful website that acts as a tool whilst you’re working, helping you convert traffic, get more property leads, and grow your business.

Sales Progression Module enables you to:

Online appointment booking

Streetview and directions

Bespoke community reports

Online Valuations

Ongoing design and development

Investment & Stamp duty calculator

Landlord & Tenant Portal

360° virtual property tours

Lead generation forms

Over 40 Languages

Automated Feeds to

Tailored design for your agency

360° virtual reality player embedded

Showcase properties attractively in full 360°
Let customers remotely view your properties whenever it is convenient
Qualify sales leads and improve conversion rates
Give your clients the full experience of a property
Set yourself apart from your competitors

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Apps

Own Branded App

Your own app - showcasing your properties, customised with your colours, branding and logo

Set yourself Apart

360° remote property viewings – let customers view every inch of a property remotely whenever it is convenient
Respond faster to real-time customer enquiries
Google Street View and Uber integration

Sell and let more Properties

Send real-time notifications to customer’s smartphones as soon as a suitable property is available
Automated social media broadcasts - increase your property listings visibility without the admin time
Image gallery slide show – showcase properties more attractively

Applicant view

Improved Customer View

Automated bookings and appointed scheduling
360° virtual reality property viewings
Real-time notifications of properties meeting their requirements
Image gallery slide show
Customisable search

Agent view

Operate more efficiently

Take on instructions
Create 360 virtual tours
Shoot video footage
Voice record property details
Confirm viewing requests

Tradesperson view

How agencies handle repairs can stay long in the memory of landlords, tenants, and contractors, so finding the right system is imperative.
Tenants and contractors can use your app to arrange repairs at a time that works for them and simultaneously keep the agency informed.
By avoiding outsourcing software you can manage repairs as efficiently as possible at no extra cost; so you and your team can focus on making your business as successful as possible.
We have an advanced and fully integrated Report a Repair function, meaning you can offer your tradespeople completely transparent communication directly into your CRM System.

GNB AMC App

Being unable to work unless you’re in the office can get in the way of productivity. That’s why we’ve developed a system that allows you to work no matter where you are.
Our cloud based system has everything you could need to run an agency and allows every employee access it from anywhere they might want or need to. With us, you’ll have full use of your company's system no matter where you are, from any device, and be able to work on the go.
Our GNB AMC App will allow every member of staff a unique diary, set of notifications, and instant access into your database, the perfect solution for an “on-the-go”team.

Virtual Viewings

Remote Accompanied Viewings

It may not be possible for prospective clients to go visit their dream home but you might still be able to show around thanks to the wonder of virtual viewings!

Many estate agents are now marketing their properties using video walk-throughs or 360° photo tours. Here at GNB Property Software Solutions you also get to connect with your applicants face-to-face through a unique built in video link – enabling you to walk them through the viewing, room by room, highlighting key features and answering questions as you go.